5S implementation is challenging, especially if a system is already in place.

What is 5S?

There are several definitions depending on the version you follow. Here is the most common definition from ASQ: Sort, Set In Order, Shine, Standardize, and Sustain.

1: 5S is only meant to keep things clean and tidy

That is a part of the whole. But, it is also to instill discipline, reduce safety risks, and increase quality by uncovering problems. This results in more consistent production - and ability to meet customer demand.

2: 5S is a standalone process

It is a part of a larger system. The "S" for standardize is more specifically relating to cleaning and maintenance tasks. If this is later expanded to work instructions, the discipline for following 1 established way of working is already set.

3: 5S is best used on the factory floor

This is a cultural change. It is impactful to have offices implement and maintain 5S. Especially if the initiative is from the top down - lead by example.

4: 5S won't replace existing systems

Existing systems everyone knows how to follow, and a new system is disruptive. There will be pushback. Work to translate the existing system to the new 5S system, and eliminate the old ways.

5: The process is over once the system is in place

It has just officially begun. The "S" of sustain must be maintained to continually reflect results. This is where regular auditing of 5S areas plays an important role.