A productivity trap I see too often?

Trying to run everything through one app.

Notion for tasks, notes, habits, goals, CRM, meal plans, maybe even breathing… 😅

I’ve been there.

But here’s the truth: Just because a tool can do something doesn’t mean it should.

🧠 For habits → I use a habit tracker
🗂 For tasks → Todoist
📅 For calendar → Google Calendar + Fantastical
🗓️ For scheduling → Calendly
📝 For notes → Evernote & Notion
📩 For newsletters → Beehiiv or ConvertKit
📬 For inbox → Superhuman
🌐 For quick landing pages → Carrd

Sure, some of these can overlap. But when I tried to cram everything into one system?

❌ It slowed me down.
❌ It made my workflow messier.
❌ I spent more time maintaining the system than doing actual work.

Here’s what I’ve learned:

👉 Specialized tools exist for a reason.
👉 You don’t use a Swiss army knife to make dinner.
👉 You use a chef’s knife, a garlic press, and an air fryer—each for its own job.

Stop trying to build the perfect all-in-one system.
Start building your system—with tools that actually serve you.

🛠 What’s one tool that makes your life 10x easier right now?

—

♻️ Repost if this resonates with your current workflow.
🔔 Follow for tips on productivity, tools, and newsletter systems.

✉️ Want to start your own newsletter with the right tools?
Check out StartYourNewsletter.Today

• Get my Beehiiv referral link here: https://www.beehiiv.com/?via=225

• Read my other posts at dailyreflections.beehiiv.com/

#productivity #dailywriting #systems #notion #tools #newslettertools #ship30for30