Running workshops is stressful.

Especially when you're starting out.

But - here's one thing about workshops being stressful - that took me more than a year to realize:

It's not just facilitators. Workshops can be stressful for most attendees too.

Let’s have a look at Martin.

Martin is an IT Business Analyst in his early thirties, working for a big pharma company.

He is the quiet type.

Hard working, empathetic and always on time.

One lovely day - on November 4th - a meeting lands in his calendar.

The date: Friday, November 18th. 9 am to 4 pm. On a Friday!

The topic: “Scientific Literature Review Process.” It’s one of the areas of Martin’s work where he does not feel confident.

Most importantly: The invite comes from Martin’s boss, Claudia. With a note: “Top Priority. Clean your calendar if needed.”

What do you think is running through Martin’s head?

Perhaps something like this:

• “Why me?”

• “I hope I don’t have to present anything.”

• “If it goes overtime by more than five minutes, I will miss my train home.”

• “Let’s see what kind of smartass consultants will lead the workshop this time.”

What will happen if there is no communication before the workshop starts?

Nothing good.

Possibly, Martin will:

• Be holding back in the initial stages of the workshop

• Actively oppose the workshop activities

• Find an excuse not to show up

The one thing most beginner facilitators don’t realize about workshops is that they can be quite a stressful affair:

For the participants!

In order to get the best results from each individual involved, the facilitator should communicate in advance:

• The reason why each participant is invited

• Topics to be covered in the workshop

• Expectations from each participant

• Collaboration methods

This can be done in an email - and even better, a quick “intro,” or “warm-up” 1:1 meeting.

Making the participant familiar with the topic, expectations and the facilitator him/herself will make them relaxed - and much more likely to contribute.

The next time you run a workshop: Think of making it less stressful for the participants.

It will make it less stressful for you too!

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What other tips do you have for making workshops a pleasant experience for your participants?

Drop a comment & let me know 💬